Charter Bus Rentals Austin, Texas

Charter bus rental prices in Austin typically range from $197–$519 per hour or $1,600–$3,800 per day depending on the size of the vehicle, length of your trip, and when you’re traveling. You’ll pay either an hourly rate, a daily rate, or a flat rate per mile depending on the details of your trip.

Example #1: A startup in downtown Austin is sending 30 employees to a three-day tech conference at the Kay Bailey Hutchison Convention Center in Dallas. They need a 56-passenger charter bus to handle both people and luggage, including daily shuttles between their hotel and the venue. The company received a quote for $5,100 for the full three-day package and plans to tip the driver 15%.
Final cost including gratuity: $5,865

Example #2: A University of Texas club sports team needs transportation for 22 players and coaches to a weekend tournament in Houston. They book a 25-passenger minibus for $2,400 and add a 10% tip at the end of the trip.
Final cost including gratuity: $2,640

Example #3: A group of friends in Round Rock wants to attend a wedding in Dripping Springs and hires a sprinter van for $1,100 for the day. They give the driver a $200 cash tip at the end of the night.
Final cost including gratuity: $1,300

Example #4: An Austin ISD elementary school books two 56-passenger charter buses for a fifth-grade field trip to the Alamo and San Antonio Zoo. Total cost is $3,800, and the PTA collects an additional $400 to split between both drivers.
Final cost including gratuity: $4,200

The biggest factors that influence your charter bus price are the size of the bus, the length of your trip, and the time of year you’re traveling. Large 56-passenger charter buses cost more than smaller minibuses, and longer trips—whether by hours, days, or miles—will increase your total price. Peak seasons, such as springtime in Austin (March–May), can also drive up rates due to higher demand from events like SXSW, ACL Fest, and graduation ceremonies at UT Austin. Additional costs may include tolls, parking fees at venues like Moody Center or Q2 Stadium, and hotel accommodations for your driver on overnight trips. Local events like Formula 1 weekend at Circuit of the Americas, major concerts, and UT football games can create surge pricing due to limited availability.

Yes, Bus Rental Company Austin offers ADA-accessible buses in every size category—including sprinter vans, minibuses, and full-size charter buses—to ensure that every passenger can travel comfortably. Features include wheelchair lifts, securement areas, widened aisles, and accessible restrooms on larger coaches. Be sure to request ADA accommodations when you book so we can match you with the right vehicle. There is no additional charge for an ADA-accessible bus.

Bus Rental Company Austin serves every kind of group you can imagine—including K-12 school field trips to the Capitol, UT Austin and Texas State student organizations, corporate commuter shuttles to tech campuses in the Domain and downtown, construction crews working on I-35 or Project Connect, wedding parties heading to Hill Country venues, church retreats, band and choir tours, and sports teams from Little League to semi-pro. If you’ve got people to move, we’ve got a bus that fits your budget and schedule. We also handle airport transfers to AUS, brewery and winery tours, bachelor/bachelorette parties, and emergency evacuation services.

Bus Rental Company Austin has one of the most versatile fleets in Central Texas, with vehicles ranging from 18, 20, and 25-passenger minibuses to 56-passenger full-size charter buses. Need something smaller? Ask about our sprinter vans, which seat up to 15 and are perfect for airport transfers or executive shuttles. Popular models include the Temsa TS-30, Van Hool CX35, and MCI J4500 for larger groups, while our minibuses come from trusted manufacturers like Grech Motors, Champion Bus, and Turtle Top. No matter the size of your group, we have a vehicle that will fit your needs and budget.

Standard amenities on a modern charter bus include cushioned reclining seats, individual reading lights, powerful air conditioning, overhead parcel racks, and either a PA microphone or wireless intercom system. Most full-size coaches come with a DVD player and flat-screen monitors, while newer models offer HDMI inputs and USB charging ports. Wi-Fi and 110V power outlets are available on request. Minibuses have similar seating but may not include a restroom or video system. All vehicles have ample luggage storage either under the floor or in rear compartments.

You should book your charter bus at least six months in advance if your trip falls during a busy time of year—like spring festival season (SXSW, Rodeo Austin), summer wedding weekends, or fall sports and concert events. Austin’s calendar is packed with major events that drive up demand and limit availability across the region. If you wait until the last minute, you may not get the type of vehicle you want—or any vehicle at all. For trips outside of peak times, 8 to 12 weeks’ notice is usually sufficient. Once you have fixed dates and a headcount, lock in your reservation as early as possible to secure the best rate and selection.

Getting a quote is fast and easy—just call our team at 737-406-1510 anytime, fill out the online form on our website, or use the instant quote tool to get pricing in less than 30 seconds. To generate an accurate quote, we’ll need your pickup location, destination, departure date and time, return date and time, headcount, and any special requests like Wi-Fi or ADA accessibility. Once we have those details, we’ll send you a personalized quote with pictures of available vehicles, amenity lists, and the exact price. You can even complete your reservation and pay your deposit online in under a minute.

Your quote covers the base rental fee for the bus and driver, plus fuel for the entire trip. It does not include tolls, parking fees, cleaning charges, or hotel rooms for the driver on overnight trips. Many venues in Austin—such as Q2 Stadium, Moody Center, and Circuit of the Americas—require pre-paid bus parking passes that can cost $50 to $150 or more per event. You’ll need to purchase these separately and provide proof of payment before departure. If your itinerary includes toll roads (like SH 130 or Mopac Expressway) or requires the driver to stay overnight, those expenses will be added to your final bill. Gratuity is not included unless specified; a standard tip is 10–20% of the total fare.

Booking a bus with Bus Rental Company Austin is quick and straightforward: call our 24/7 reservations line at 737-406-1510, use the online quote tool on our website, or email us your trip details to receive a free, no-obligation quote in less than 30 seconds. Once you’re ready to confirm your reservation, you can sign the contract electronically and pay your deposit by credit card, ACH transfer, or check. Final payment is due 30 days before departure. Our agents are available around the clock to answer questions, update your itinerary, and ensure your trip goes smoothly from start to finish.

Bus Rental Company Austin provides service to the entire state of Texas and beyond, including popular destinations like San Antonio, Houston, Dallas-Fort Worth, Waco, College Station, Corpus Christi, Galveston, El Paso, Lubbock, Amarillo, and the Rio Grande Valley. We also handle out-of-state trips to Louisiana (New Orleans, Baton Rouge), Oklahoma (OKC, Tulsa), Arkansas, and even Mexico border towns. Whether you’re planning a day trip to Schlitterbahn and the Texas State Capitol, an overnight excursion to Big Bend and Marfa, or a multi-day tour of the Hill Country and Fredericksburg Wine Road 290, we’ll get you there safely and efficiently. Airport transfers to Austin-Bergstrom International Airport (AUS) are available 24/7, along with cruise port shuttles to Galveston and event transportation for major festivals like ACL, SXSW, and F1 at COTA.